Who is Day of Pittsburgh?

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your wedding Wonder Woman.

Day of Pgh is the only planning boutique in the ‘Burgh exclusively for day of wedding coordination. Launched by me—Hi! Heather here—my team has coordinated over 30 weddings since 2017.

Not sure a day of coordinator is for you? Well, since you’re here…

Define ‘day of’ coordination.

You have full control of your budget, choosing a venue, hiring all the vendors you love (we’ll totally name drop our favorites if you need), and adding your personal touches to the decoration and vibe of the day.

…SO then what do you do?

Pretty much everything else! You make the plans, and we’ll execute them.

I’m not convinced.

I hear ya. While no day is the same, weddings are, at their core, an event. And guess what every event has? An event coordinator! There’s always a ringleader with answers, the point person for emergencies, a ‘woman behind the curtain’ pulling all the strings. Without them, the event won’t happen.

I’m pretty organized, I can do it!

We all know a wedding isn’t just any event; it’s an event where the hosts are getting married. What host wants to be the woman (or man!) behind the curtain on their own wedding day? I sure wouldn’t.

But i have a family member or friend who’s going to be in charge!

Are you sure? Are they sure? It’s pretty impossible to be a guest and a ringleader. The moments they’ll miss while setting up your escort cards, the stress of scurrying around to find you a bandaid, and missing their favorite song because they’re refilling coffee is not worth it. Before mom, your super excited sorority sister, or (please, no) you volunteer as tribute, take a look at what a day of coordinator can do for your wedding.

But I can’t afford this.

Can you afford to leave all of your carefully made plans up to chance? The wedding industry is booming with unnecessary cash grab ‘must-haves.’ If you invest in anything, make it your peace of mind. We’re your advocate, your boots on the ground, and your freedom to eat, drink and be married! Every couple deserves that.

Need more? Read on!

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So what’s your deal? you just show up on our wedding day?

We’re good, but we’re not psychic. While ‘day of’ is in the title, we get to work way before your actual wedding day, typically 6-12 months out. Worst case scenario? We’ve come on board within two weeks notice. Best case? We’ve had couples hire us two years in advance.

Once you book, we’ll meet up to build your wedding day timeline, create and tackle the to-do list, and check in with your vendors. We also offer a site visit at your venue – We’re visual learners!

what have you helped other couples with before the big day?

  • Research and recommend breakfast delivery near the hotel

  • Edit and proofread the officiant’s ceremony script

  • Navigate the UBER v. hiring a limo conundrum

  • Confirm the DJ will supply a wireless mic for the ceremony

  • Ask the venue for wiggle room on sparkler exit/slideshow projection/confetti guns

  • Make sure vendor meals are included in your catering order

  • Create your wedding photo shot list

  • Learn how to bustle the bride’s dress

  • Menu tasting (Pull my leg, why don’t you!)

  • Discuss the pros and cons of a first look

  • Settle the real dishes v. disposable debate (Life Hack: If the food is good, no one cares!)

  • Recommend how much pipe and drape to rent

  • Answer as many emails, texts, and wedding day questions as you can throw at us

  • Attend and direct your ceremony rehearsal

Oh, I didn’t think about that stuff…

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Long story short, we’ll take your vision and serve it on a platter for you.

We’ll make sure every vendor, decoration, and cookie is accounted for, and add our two cents when asked.

The more we prepare together, the smoother things will go on your day, and the less we’ll bug you in the moment. On your wedding day, it’s us behind the curtain, and you in the spotlight! We’re your ride or die, and will go above and beyond for you.

Not sold? Keep scrolling for the day of details we deliver:

Morning

  • Check in with all vendors

  • Deliver breakfast/coffee (Can you write “Bride” on the cup, please?)

  • Pick up miscellaneous wedding items…I’ve done linens, cake, cookies, batteries, belts (!)

  • Point person for bridal party, family, and emergency needs

  • Facilitate hair/makeup, photographer, and transportation arrivals

  • Bring cooler of beer onto party bus

  • Set up/place any ceremony decor or items

  • Confirm space is clean and organized

  • Get all guests on the shuttle to the church

  • Drive the bride to the ceremony (I’ve done this three times, and I take song requests!)

Ceremony

  • Station the ushers with programs at the entrance

  • Pin boutonnieres

  • Get grandparents their corsages

  • Confirm the best man has the rings

  • Line up bridal party

  • Cue music

  • Cue everyone down the aisle

  • Fluff the bride’s train and say “Have fun!”

  • Remind guests of the unplugged ceremony policy (as nicely as possible!)

  • Coordinate receiving line

  • Wrangle guests for family portraits

  • Collect any decor and bring it to reception space

Cocktails

  • Deliver hors d’ouervers and cocktails to bridal party during photos

  • Flip ceremony space into reception space

  • Make sure band eats dinner

  • Light candles

  • Confirm photographer gets detail shots of the reception space

  • Bustle the bride’s dress

Reception

  • Oversee vendor arrival and setup

  • Plate cookies

  • Set out place cards and favors

  • Manage DIY projects

  • Make sure the high chairs are at the correct tables

  • Keep flow of reception on time and handle any hiccups

  • Coordinate surprises (boudoir photo gift, ice luge, late night Chik-Fil-A delivery…yep, done that.)

  • Line up bridal party for grand entrance

  • Grab the maid of honor’s favorite lipstick left behind at the hotel

  • Work with band/DJ/MC to coordinate speeches and special dances

  • Fetch the bride and groom champagne

  • “Yes, Aunt Karen, your cookies are out.” (Repeat five times.)

  • Switch out the bride’s heels for dancing flats

  • Grab dinner and cake leftovers

  • Check on the babysitter and kiddos

  • Dim the lights for the dance party

  • Coordinate bouquet/garter toss, dollar dance, group photo, etc.

  • Orchestrate grand exit

  • Distribute payments and gratuities

  • Deliver gifts and cards to appropriate car or final destination

  • Pack up cake cutters, cake topper, guest book, champagne flutes, and other valuables

  • Oversee event breakdown in accordance with the venue

  • Final sweep to collect any left behind personal items (phones, jackets, jewelry…I’ve seen it all!)

  • Pack up all the leftover alcohol

  • Pack up all the leftover cookies (so.many.cookies.every.time.)

  • Drive the newlyweds back to their hotel

…Shall I go on?

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Because that’s a condensed version of what you get when you hire Day of Pittsburgh.

If you don’t have us, who will do all of these things? Many of our tasks may seem small on their own, but having that woman (hi!) behind the curtain to handle them – and so many more ‘day of’ dilemmas – adds up to a stress free, organized wedding day for everyone. We will extinguish the fires before you even smell the smoke.